Office Manager Porirua, New Zealand

Think about the difference one calm, organised person can make in a busy school. Parents arrive at the office unsure where to find the right form, a teacher needs urgent photocopying before the bell, the principal is on the phone, and a student has just walked in feeling unwell. In the middle of that everyday swirl stands someone who greets everyone with a warm smile, knows exactly which drawer holds the accident forms, and somehow keeps the whole day moving without anyone feeling rushed or overlooked. That person is the Office Manager – and Tairangi School in Porirua is looking for their next one.

Tairangi School is a lively, learner-centred kura in Porirua where relationships, culture, and high expectations shape every decision. They are offering a part-time, permanent Office Manager position that runs during school term time only (40 weeks per year). Core hours are 8:30 am – 3:30 pm on weekdays, with some flexibility around exact start/finish times and weeks worked. The pay rate sits between $33.01 and $45.90 per hour (annualised), depending on experience and qualifications. The role is based on-site at the school in Porirua, Wellington, and they hope to welcome the successful person as soon as possible after the closing date of 23 March 2026.

A Role at the Heart of the School Community

At Tairangi, the office is not a separate island – it is the warm, welcoming hub where whānau, staff, and students connect every day. As Office Manager,r you become the friendly first (and often last) point of contact, helping everything run smoothly behind the scenes so teachers can focus on teaching and learners can focus on learning.

Your main responsibilities include:

• Managing all administrative tasks with care and accuracy – filing, attendance recording and monitoring, answering a wide range of inquiries from staff, parents, ts and students
• Providing strong administrative support to the leadership team – preparing documents, coordinating meetings, handling correspondence
• Organising and supporting school events and activities so they run without a hitch
• Maintaining and updating school databases to keep student and family records current and sec. ure
• Looking after procurement – ordering office supplies and equipment, managing inventory so the school never runs short
• Acting as the central point of contact for all administrative matters – building positive, trusting relationships across the school community

The position is term-time only, which means you enjoy school holidays alongside the students and staff – a pattern many people with family or personal commitments find very workable.

The Person Tairangi School Is Hoping to Meet

This is not a role for someone who wants to sit quietly in the background. It suits a warm, capable person who enjoys variety and genuinely likes being helpful to a diverse group of people.

They would love to hear from you if you have:

• Previous office management or strong administrative experience (ideally in an education setting, but other sectors are welcome)
• Excellent organisational and multitasking skills – you naturally prioritise, meet deadlines and keep several plates spinning
• Superior communication and interpersonal skills – you speak clearly, listen well, and build trust easily with adults and children alike
• Very good digital skills – comfortable with Google Workspace (Docs, Sheets, Drive) and happy to learn new school systems
• A genuine customer-service mindset – you see every interaction as a chance to make someone’s day easier.
• Strong attention to detail – forms are filled correctly, records stay accurate, nothing important slips through
• The ability to work independently when needed,d while still being a collaborative team member
• Willingness to learn and/or provide basic first aid (training can be arranged)
• A clean police vetting check (required for all school staff)

You do not need to be an expert in school administration on day one – they offer training and support to the successful candidate. What really matters is bringing the right attitude: calm under pressure, kind to everyone, and proud of keeping things running smoothly.

What You Gain by Joining Tairangi School

Tairangi is a place that values its people as much as its learners. When you join the teamm you step into a supportive, collaborative environment where relationships and wellbeing come first.

You will receive:

• Competitive hourly rate of $33.01–$45.90 (annualised over 40 weeks)
• Part-time term-time hours (8:30 am – 3:30 pm weekdays, with some flexibility)
• School holidays off – giving you the same breaks as staff and students
• The chance to be part of a vibrant learning community that puts whānau and learners at the centre
• Ongoing professional support and training in school systems and processes
• A role where your organisational skills directly help teachers teach and children learn
• Working in Porirua – a diverse, welcoming city with easy access to Wellington and beautiful surrounding areas

Many people stay in school administration roles for years because the work feels meaningful, the hours align with family life, and the sense of belonging is strong.

How to Apply for the Office Manager Role

Applying is straightforward and personal – Tairangi wants to hear your story.

Here is the process:

1. Visit the full job description, school values, iinformationtion and application timeline here: https://docs.google.com/document/d/1NB6rMzutPAHte5gq3j7n7QwU2eV9C1eGDYqbf1fcSK8/edit?tab=t.0
2. Prepare your CV and a cover letter that tells them:
   • A little about yourself
   • Why this role and Tairangi School interest you
   • How your skills and experience match the position
3. Apply directly via the link in the job advert
4. Submit before 23 March 2026 (note: the closing date may move earlier if suitable applicants are found quickly)

For any questions, email hr@sit.ac.nz – they are happy to chat.

Applicants must hold New Zealand citizenship or New Zealand permanent residency to be considered.

An Office Manager position at Tairangi School in Porirua offers a part-time term-time role paying $33.01–$45.90 per hour ,where you manage administrative tasks, support school leadership, coordinate events, maintain databases, handle procurement, and serve as the welcoming first point of contact for the school community.

With previous office or administrative experience and strong organisational and communication skills, you already have the foundation Tairangi is looking for. The term-time hours give you school holidays free, the pay is competitive, and the opportunity to work in a values-driven kura that places relationships and wellbeing at the centre makes the role feel genuinely rewarding. If you are calm, capable, and ready to help a vibrant school community thrive, this Office Manager position could be the meaningful next step you have been waiting for.

Apply via the link in the advert before 23 March 2026 – Tairangi School would love to meet someone who can bring care and order to their busy office.

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